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Services Categories: Corporate Events

Delivering a Seamless Conference Experience with Bespoke Styling

For a high-profile corporate conference, our team was tasked with delivering a full-scale production inside a luxury ballroom. The brief required not just top-tier AV, but a stylish and practical conference environment that could evolve throughout the day and into the night.

The Setup

At the heart of the stage design were two 2.6mm LED walls, offering ultra-sharp visuals for impactful content delivery. We also installed an 11m-wide printed backdrop, giving the stage a clean and branded finish that tied in with the wider visual identity of the event.

We developed a backstage layout, including a green room, microphone check area, and presenter walk-on/walk-off routes.

Styling & Space Planning

The hotel foyer was transformed with custom wood panelling, introducing warmth to the arrival experience. We built intimate expo and meeting zones using clever furniture placement and ensured all spaces were powered and guest-ready. To complete the look, branded registration desks welcomed attendees with a polished first impression.

Attention to Detail

Themed lighting and branding were used to guide delegates from the foyer through a branded doorway portal, setting the tone for the main event. We also provided printed wayfinding signage throughout the venue and a step-and-repeat photo wall, giving guests a chance to capture branded moments.

Technical Delivery

This event involved a tight build and derig window, requiring precise coordination with other suppliers and the hotel’s operations. Our crew worked quickly and cleanly to meet the timeline – loading in and out around other contractors without disruption.

We also managed AV in multiple breakout rooms, ensuring smooth transitions throughout the day. To finish, we completed a full turnaround of the main space to host a private dinner, giving the client a seamless all-day experience under one roof.

The Peninsula London

In one of our most ambitious projects to date, Beagle Create was honoured to deliver a spectacular event for a leading international financial advisory company at the prestigious Peninsula Hotel in London. This was a bold brief for a bold business.

From securing the venue to executing every detail, our team worked tirelessly to turn the client’s vision into reality. With just three months from concept to completion, a remarkably short timeline for a project of this scale, we rose to the challenge.

The process began with a clear understanding of the client’s brief. We developed concepts, visuals, and ideas that were swiftly approved. Our team handled everything from organising the bar and a dynamic choreographed dance routine for the opening sequence to custom centrepieces and coordinating a show-stopping illusionist performance. This culminated in the CEO appearing magically before the audience – bold, creative, and unforgettable.

From finding the perfect venue to booking the event ballroom and securing accommodations for guests, we ensured every detail was thoughtfully managed to create a truly unforgettable experience. By taking the lead on securing The Peninsula London, we guaranteed a setting that not only aligned with the client’s vision but also reflected the prestige and scale of the event. Every detail was thoughtfully managed, showcasing Beagle Create at its finest.

This event exemplifies what Beagle Create does best: taking a vision and elevating it with creativity, precision, and flawless execution. It was hard work, but the results were worth it. A huge thank you to everyone involved for making this landmark event an extraordinary success.

Micebook Awards Ceremony

We recently had the pleasure of partnering with Micebook, specialists in conferences, events, meetings, and more, for the prestigious Micebook Awards. They approached us for our expertise in delivering exceptional award ceremonies and event coordination, and we were excited to be a part of this exceptional event.

The ceremony took place in June at the luxurious Landmark in London, a truly stunning venue that is celebrating it’s 125th anniversary this year. It was a brilliant showcase of collaboration between our team and Micebook’s show coordinators and producers. Together, we delivered a seamless production featuring back-to-back videos and a beautifully crafted backdrop. The concept and design was rooted in the client’s vision, Beagle Create brought it to life with our creative touch, utilising our products in innovative ways to maximise it’s impact.

This event marks the beginning of a strong partnership between us and Micebook. It was a fantastic opportunity that not only highlighted our capabilities but also gave Beagle Create valuable exposure within the industry.

Conference and Awards Ceremony

Our Client, provide some of the world’s most advanced, technology-led defence, aerospace and security solutions with a skilled workforce of 93,100 people in around 40 countries. They chose Beagle Create to produce their annual leadership conference and the first following some exciting restructuring and acquisitions.

There would be multiple days of presentations with detailed slides and bold videos all closed with an awards ceremony. They wanted something impactful that didn’t give their delegates presentation fatigue and brought this yearly event back with a bang.

Held at The Grove Hotel – London’s Country Estate, we were challenged with transforming the event space so that 200 delegates could all see the slides and video content. We designed a solution which not only delivered uncompromised views for every delegate but cut through the abundance of natural light flooding into the amber suite.

A 22-metre (roughly the length of two London busses) high-res super widescreen LED video wall was installed. It included three straight sections of LED, all linked with curved sections cunningly molded behind the pillars.  Everyone could see everything, with ease – mission accomplished.

Since this event was their 1st business anniversary as the new Digital Intelligence brand, they were open to rethinking the format of their awards evening and Beagle Create offered up an experience of how things might flow better for them and deliver a better experience to their guests.

After a long day and a large meal, we wanted to bring the energy levels up, ready for the awards ceremony so we commissioned a 5-piece LED drumming flashmob to perform. They were not only loud, visually stunning and slightly strange to look at, but interacted with the audience and closed their act to a huge round of applause.

A Night to Remember for a Finance Company

This financial advisory firm is based all over the globe and supports individuals in meeting medium and long-term financial goals.

They came to us with one ambition: give their team the best night of their life!

This included probably one of the best requests we’ve ever had – their CEO wanted to be flown over his guests before landing on stage.

The awards ceremony, held in Grosvenor House Hotel, London, began with an opulent Champagne reception for the 500 guests. This was followed by a seven-course meal with roaming close up entertainers circulating tables. Comedian Jimmy Carr had everyone in histerics (with the occasional ouch) and our opening sequence included a bespoke performance by a ultra-violet aerial hoop act, acrobatics, a stunning dance troop and framed perfectly by a Beagle lighting, laser, special effects & graphics production.

Once the CEO had made his spectacular entrance and presented the awards, the after party got started with performances from Girls International and rugby legend James Haskell Djing with dancing continuing into the early hours.

We were responsible for every detail of the event from booking the talent, lighting, staging, set and providing the LED video screen to organizing custom centrepieces for the tables.

With panto season in full swing, and only two weeks notice, sourcing the required equipment for the flying stunt was challenging – but one we smashed with our awesome partners in crime and leaning on some long term relationships.

Eightfold.ai Conference Production

Eightfold.ai are a Californian company leading the way in Artificial Intelligence HR software with their Talent Intelligence Platform. We were tasked with producing a conference for them held at Shangri La in The Shard, London.
As current and potential clients would be attending, they wanted a high-end feel with slick production to emulate their larger events held in the US.

This event was created with the objective of bringing together the best in HR and Recruitment from across Europe. The day would include speeches from industry thought leaders and networking. Eightfold.ai would also use this opportunity to educate about using AI in HR and win new business.

Working in one of the tallest buildings in Europe, especially one with such a distinctive shape and in one of the most expensive cities in Europe, every square foot is used and storage space is incredibly limited.

Being on the 34th floor, we didn’t have the option of returning any cases or materials to our vans. This had to be considered when designing the space and choosing the equipment we would use. With the venue’s booking the night before we couldn’t set up that evening, and an 8am start time left us with no room for error. The space was also booked after the show finished, leaving us just two hours to have all the stage, set and equipment gone before the next guests arrived.

With Eightfold.ai being an internationally based company, we wanted to provide a warm welcome to the UK and a flawless experience. Late night video calls and responses were essential during planning to work with differing time zones.

We also had to ensure there was no ambiguity with setup and equipment due to subtle industry terminology differences.