Services Categories: Hybrid Events
Conferences
Company Conference
Our client wanted a widescreen LED video wall that could be seen by all 400 of their conference attendees. Despite the space being tight we delivered an impactful and memorable event for everyone.
Our client approached us to create their annual company conference. The first company wide, in-person conference after Covid restrictions were lifted. This was a large conference about the company’s performance, strategy and direction.
The aim of the event was to communicate directly with all of their team and look forward to their goals and projections for the coming year, before celebrating in the evening with a festival-themed party. This 400-attendee conference involved presentations, panel talks and Q&A sessions. To achieve this, they needed a large (14 metre) LED video wall erected at the venue, Wyboston Lakes in Bedfordshire.
The venue was fantastic but with so many attendees, we were presented with various challenges: fitting everyone in, fitting the equipment in alongside the attendees and, crucially, making sure everyone could see the stage and screen. Put simply, we had a lot we needed to achieve and little space to achieve it in!
To remedy this, we made plenty of site visits prior to the event to scope out the space. Using our visualisation software, we could plan out the spacing of the room to the millimetre. Limited power supply at the venue meant we opted for all-LED stage lights so that we could run the entire set up from local 13amp power sockets. For the fourteen metre LED video wall we used a one-metre-deep ground support that maximised floor space. We also introduced curved edges to the stage to create a walkway for guests to use where there would have otherwise been dead space.
Hybrid Awards Ceremony
This international finance company required a hybrid awards ceremony for hundreds of in-person attendees as well as many more around the world watching via a live stream.
The prestigious event was held at Aqua The Shard, London, an impressive venue that comes with some unique challenges. We overcame them and received one of the best compliments you can hope for in this industry.
This financial company required a hybrid awards ceremony with guests in-person, that would also be streamed to virtual attendees internationally. They wanted something impressive and chose to host it at Aqua The Shard in London.
The client is based abroad and wouldn’t be in the country leading up to the event. After the initial brief we had minimal contact with the client – the logistics, plan and details were in our hands.
We were happy to take on all in-person responsibilities so the planning could go ahead. In their absence we chose the menus, arranged the food tasting with the venue and took care of every detail, down to the flowers and branded bar coasters.
The Shard – although a fantastic venue – did come with its challenges. There is very minimal storage space and limited access to the building. Naturally with such a prestigious venue there were rules to follow. We had tight build times and ‘tools-down’ intervals of four hours. Even the shape of The Shard can be challenging to work with as it isn’t square or symmetrical.
